Buying a Small Business Phone System
VoIP services have become the most popular solution to small businesses who are constantly on the move. Since small businesses are so much more mobile than large corporations, it is important to make sure that they are getting the best possible technology at a price that they can easily afford. It is important that you also make sure that they can easily maintain their system, especially if you have multiple phones.
There are several advantages to VoIP services for your small business. The first is the fact that they are very affordable. The days of costly, contract-locked phones are long over. Today’s modern VoIP phone systems allow you to cut the costs by using pay-as-you-use plans which do not require upfront costs for hardware.
Another benefit to VoIP is that they allow you to use a variety of different features on your phones. For example, you can set up your phones so that you can send faxes or send voice mail messages. Some VoIP service providers even allow you to use your cell phone to make calls.
When you buy a small business phone system, it is important that you also get a good warranty. Many VoIP service providers will not allow you to sell your phone system and service if it breaks or doesn’t work properly. This is a very important protection that you need.
As you shop for a small business phone system, you also want to make sure that you get one that is easy to install. You don’t want to hire a technician to come out and take apart your phone system when you want to move it or change the phone number. Also, make sure that you get one that is designed to work with all of your hardware, including a cell phone or a landline telephone.
You also want to make sure that you get a phone system that is easy to use. You may find that you are calling from an old hand-held handset, which can be very frustrating. When you go with a phone that works with your computer, you can dial directly into the system and make all of your calls with a headset. This means that you won’t have to hold the handset against your ear while you speak.
Finally, you want to get a phone that allows you to customize the messages you send so that you will always know who you are calling and what you are talking about to them. The messages can be preprogrammed or you can enter your own messages in manually so that you can set it up exactly how you want it.
These are some of the benefits that you can get with a small business phone system. With these tips in mind, you will be able to get the kind of features that your customers need without putting a lot of stress on yourself.
The first thing that you want to do when you are shopping for a small business phone system is to decide whether or not you want a dedicated answering machine or not. If you are still using an analog voice recording system, then you will want to stay away from dedicated answering machines.
There are other features of the business phone system that you might want to look at. One is the ability to use the system’s voicemail facility to store messages that you don’t want to hear every day. If you have employees that you want to hear every day to let them know you are working, then this is a great feature to have.
Of course, you also want to make sure that the business phone system will fit in with your needs. If you are looking for a simple and basic VoIP system, you will probably be better off getting a simpler system.
In the end, the type of business phone system that you buy will be dependent on what your budget is and what you need it for. Make sure that you don’t go too cheap, because it will end up costing you more in the long run.